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#1: 4 Records to a layout page: printing

Posted on 2008-04-12 14:49:43 by bowriter

I hope someone can help me:

I am printing multiple postcards with first and last name fields using
a four record layout:

1_ | _ 2
3 | 4

But when I go to print my results, the first record (1) is duplicated
for 2,3,4

Jane Smith Jane Smith
Jane Smith Jane Smith

instead of unique records.

This happens for each series of four (I have 120 or so records)

I know this should be very easy; I think I'm just missing one piece to
this puzzle and it's in the creation of the layout, I think. I print
labels all the time with no problem. . .

I thank you for any help on this!

rekelly

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#2: Re: 4 Records to a layout page: printing

Posted on 2008-04-12 18:44:28 by AL Lawrance

"bowriter" <robertekelly@gmail.com> wrote in message
news:6b6f74db-7f3e-468f-9754-7376636ad94c@a70g2000hsh.google groups.com...
>I hope someone can help me:
>
> I am printing multiple postcards with first and last name fields using
> a four record layout:
>
> 1_ | _ 2
> 3 | 4
>
> But when I go to print my results, the first record (1) is duplicated
> for 2,3,4
>
> Jane Smith Jane Smith
> Jane Smith Jane Smith
>
> instead of unique records.
>
> This happens for each series of four (I have 120 or so records)
>
> I know this should be very easy; I think I'm just missing one piece to
> this puzzle and it's in the creation of the layout, I think. I print
> labels all the time with no problem. . .
>
> I thank you for any help on this!
>
> rekelly

Sounds like you are not using the correct layout, viz., mail labels (just
customize layout for 4 labels, 2 columns).

AL

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#3: Re: 4 Records to a layout page: printing

Posted on 2008-04-12 18:55:28 by AL Lawrance

"Al Lawrance" <ajlawrance@shaw.ca> wrote in message
news:MF5Mj.176020$pM4.72844@pd7urf1no...
>
> "bowriter" <robertekelly@gmail.com> wrote in message
> news:6b6f74db-7f3e-468f-9754-7376636ad94c@a70g2000hsh.google groups.com...
>>I hope someone can help me:
>>
>> I am printing multiple postcards with first and last name fields using
>> a four record layout:
>>
>> 1_ | _ 2
>> 3 | 4
>>
>> But when I go to print my results, the first record (1) is duplicated
>> for 2,3,4
>>
>> Jane Smith Jane Smith
>> Jane Smith Jane Smith
>>
>> instead of unique records.
>>
>> This happens for each series of four (I have 120 or so records)
>>
>> I know this should be very easy; I think I'm just missing one piece to
>> this puzzle and it's in the creation of the layout, I think. I print
>> labels all the time with no problem. . .
>>
>> I thank you for any help on this!
>>
>> rekelly
>
> Sounds like you are not using the correct layout, viz., mail labels (just
> customize layout for 4 labels, 2 columns).
>
> AL

Also.... make sure you are in LIST VIEW

AL

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#4: Re: 4 Records to a layout page: printing

Posted on 2008-04-13 06:41:53 by Helpful Harry

In article
<6b6f74db-7f3e-468f-9754-7376636ad94c@a70g2000hsh.googlegroups.com>,
bowriter <robertekelly@gmail.com> wrote:

> I hope someone can help me:
>
> I am printing multiple postcards with first and last name fields using
> a four record layout:
>
> 1_ | _ 2
> 3 | 4
>
> But when I go to print my results, the first record (1) is duplicated
> for 2,3,4
>
> Jane Smith Jane Smith
> Jane Smith Jane Smith
>
> instead of unique records.
>
> This happens for each series of four (I have 120 or so records)
>
> I know this should be very easy; I think I'm just missing one piece to
> this puzzle and it's in the creation of the layout, I think. I print
> labels all the time with no problem. . .
>
> I thank you for any help on this!

How did you create the Layout?

It sounds like you've got an A4 / US Letter sized layout that you have
put four copies of the fields onto (one set in each corner) - which
will of course give you four of the same postcards.

What you really need is to:

- Make an A4 / US Letter sized layout
(portrait or landscape, up to you)

- Change the Layout's Setup options to be two-columns
(across or down first is again up to you) and to have
margins appropriate to your printer (usually 0.5inches
is best)

- Delete the Header and Footer Parts and then stretch
the Body Part until it is full page height. Then make
the Body Part only half this height.

It's this last bit that can be tricky. Newer versions of FileMaker may
have a better way, but I usually end up putting a small square at the
bottom of the Body Part and then Previewing it and moving the bottom of
the Body Part up until I get two squares in Preview Mode.

You should be left with a smallish Body Part on the left of the Layout
with the right-hand side shaded. Put one copy of the name field(s) into
the white Body Part formatted however you want - if centering, remember
to only center in the white part, not the shaded part.

Find appropriate records, preview / print. Done. :o)


Helpful Harry
Hopefully helping harassed humans happily handle handiwork hardships ;o)

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